Instructions For Submitting PowerPoint Files
All
presentations will need to be compatible with PowerPoint 2003.
To ensure proper display onsite, use these instructions. These
instructions refer to the Office 2003 or PowerPoint 2003 version.
If you have a different version of PowerPoint, these instructions
may not reflect exactly what you see.
Upload Deadlines
Before You Start
Fonts
Embedding Fonts (PC users)
Images and Objects (Photos, Graphics,
Charts, Etc)
Slide Animations and Transitions
Video and Sound
Saving Your Presentation - PC
Users
Saving Your Presentation - Mac
Users
Uploading Your Presentation
Tips for Effective Presentations
Avoiding Common Presentation Mistakes
Video
and Sound
The presentation rooms will NOT be set up
for playing sound from the presentation computer. Video clips
can be used within presentations, but keep in mind that they will
play without sound. Video clips cannot be “embedded” in PowerPoint
presentations. If you are using a PC and you include video clips,
you will need to use the “Pack and Go” function before you send
us your presentation (see the “Saving your presentation” section
below). Video clips should be in MPEG-1 (.mpeg, .mpg, .m1v) or
Windows Media Video (.wmv) formats. You can use the AVI format
ONLY if you use the Cinepak or Indeo 3.2 codecs. You can
also include a video clip in Quicktime (.mov) format, but you
must insert it as a hyperlink (see the instructions below).
If you want to include one or more Quicktime video
clips (.mov) and/or you are using a Mac, follow these instructions:
1.
Save
you presentation.
2.
Copy
the video clip(s) to the folder where the presentation was saved.
3.
You
must now add some text or an image to the presentation to which
the video clip should be hyperlinked. Once you have done this,
select the text or image and use the “InsertàHyperlink” menu command.
4.
In
the window that appears, click the “File…” button under “Browse
for:” (or the “Select” button if you are using a Mac) and locate
the video clip in the folder with the presentation. Click the
“OK” button (or “Open” button if you are using a Mac) to select
the file, and then click the “OK” button to create the hyperlink.
We cannot guarantee that your video clips will
play correctly, but if you are planning to include clips in your
presentation it is recommended that you send your clips to us
for testing in advance of uploading your presentation. This will
result in a much greater chance of your video clips playing correctly.
Go to the Next Section: Saving Your Presentation - PC Users
If you have any questions about these instructions,
contact web@assochq.org
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