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Instructions For Submitting PowerPoint Files
All presentations will need to be compatible with PowerPoint 2003. To ensure proper display onsite, use these instructions. These instructions refer to the Office 2003 or PowerPoint 2003 version. If you have a different version of PowerPoint, these instructions may not reflect exactly what you see.
Upload Deadlines
Before You Start
Fonts
Embedding Fonts (PC users)
Images and Objects (Photos, Graphics, Charts, Etc)
Slide Animations and Transitions
Video and Sound
Saving Your Presentation - PC Users
Saving Your Presentation - Mac Users
Uploading Your Presentation
Tips for Effective Presentations
Avoiding Common Presentation Mistakes
Saving Your Presentation - PC Users
When you are ready to save your presentation for
the final time before uploading it to us, follow these instructions
to save your presentation in a format that will be compatible
the meeting presentation systems.
PC users (if
you have NOT included any video clips or other linked objects)
- Use the “File►Save as…” menu command.
- In the “Save As” window, click the “Tools” button
near the top right edge of the window. In the drop-down menu,
if the text “Embed TrueType Fonts” does not contain a checkmark
next to it, then click that text; otherwise click the “Tools”
button again to close the menu.
- Choose a location to save the file.
- Click the “Save” button.
- If a window with the title “Save with Fonts”
appears, then not all of the fonts that you used can be embedded.
The column “Cannot be saved:” will list the fonts that cannot
be embedded. You will not be able to use these fonts in your
presentation. Click the “Cancel” button and remove those fonts
from your presentation. Once you have done this, go back to
step 1.
- Upload the .ppt file you just saved.
PC users (if
you have included video clips or other linked objects)
- Use the “File►Pack and Go…” menu command. The Pack and Go Wizard
window should appear.
- Click the “Next” button to go to the “Pick files
to pack” step
- Leave “Active Presentation” checked and click
the “Next” button to go to the “Choose Destination” step.
- Select the “Choose Destination:” option and
click the “Browse” button. Create a new folder and choose the
new folder as the save location. Click the “Next” button to
go to the “Links” step.
- Make sure there is a checkmark next to both
“Include linked files” and “Embed TrueType fonts”. Click the
“Next” button to go to the “Viewer” step.
- Make sure the “Don’t include the Viewer” option
is selected. Click the “Next” button and then click the “Finish”
button.
- Zip the contents of the new folder created in step
4 using a program such as WinZip. This zip file is the file
that should be uploaded.
Go to the Next Section: Saving Your Presentation - MAC Users
If you have any questions about these instructions, contact web@assochq.org
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